Gabe Weatherhead’s review on LiquidText finally pushed me to purchase it. I’ve been using it all week, and it has been fantastic, highly recommend both LiquidText and reading the review.

We do not, at this point, know whether it will be necessary or useful to place extra monitoring on people working for 1Password who may be subject to Australian laws.

Does Australia’s access and assistance law impact 1Password?

It is ridiculous that it may come to this point, I hope that Australia comes to its senses before we reach it.

From OmniFocus to Todoist

Background Refresh

Recently I started using Todoist which has been a significant adjustment, but I’ve already seen a large number of benefits. For example, I knew that OmniFocus didn’t have great background refresh, but I didn’t realize how bad it was until I started using Todoist. To compare, I first I opened each app on my iPhone, then closed them and waited about an hour. On my iPad, I added a task to both OmniFocus and Todoist with a due date of today, which should sync quickly then update the badge on both applications. Within a minute Todoist’s badge updated, OmniFocus still hadn’t updated 30 minutes later. After that, I opened OmniFocus and closed it, and the badge was updated. Unfortunately, this has been my experience with OmniFocus for a long time, and I thought OmniFocus 3 for iOS would fix this, but it did not. My default defer time in OmniFocus is 12 A.M. so when I wake up I expect to see a badge on OmniFocus but almost every morning I would wake up and no badge, then opening OmniFocus would immediately update the badge. Due to my immense dislike of app badges, they serve a big motivator to check off due tasks as quickly as possible. Since I started using Todoist, I am getting more tasks done earlier in my day.


My current job is Windows-based, and therefore when using OmniFocus if I need to capture a task at work, I would write it down in Drafts and send it to my OmniFocus Inbox. Using Todoist, I can easily add a task on Windows by clicking the extension in a browser where Quick Entry is fast, distraction-free, and efficient. With Todoist’s extension, I click it, press ‘Q’, type my task and save. Quick Entry in the extension even gives you the option to “Add website as task” which has less friction than copying and pasting into my Links Notebooks file or TheBrain, although often after adding the Todoist task I directly click the BrainBox extension and add it to TheBrain for later thought attachment or creation.

On iOS in Drafts, I have only one action that I use to send to Todoist; I type with Todoist’s natural language parsing, the action then sends the text to Todoist via their API where parsing on their servers takes place. User interaction is limited compared to OmniFocus even with X-Callback-URLs because Todoist does not open on the device. Previously in OmniFocus, I had five different actions then ended up having to create a 6th action to provide a quick way to select which action I wanted to run. Any of those actions would result in being thrown from Drafts into OmniFocus where I would need to input information and often get distracted from the current task at hand and lose concentration.

The elimination of opening my task manager when capturing tasks has resulted in being distracted fewer times. On the desktop thanks to Quick Entry I’ve found I get back to what I was doing faster without encountering any distractions that come from picking up my phone. Since switching, I am completing tasks earlier thus can get a jump start on tasks that are due the next day, write a post for this blog, or catch up on reading links I’ve saved.


Labels (think tags) and Filters (think perspectives), help refine the information I want to see. Currently, I only use one Label, “forums,” but Filters I use all day long. My favorite Filters are: - Watch: Any task I have that has the word Watch in it. I’m a stickler for naming conventions, so all of these tasks start with “Watch:” - Read: Same as Watch, but for reading links, books, manuals, instruction guides. - No Due Date: Self-Explanatory - Reply on Forum: Anytime I want to reply to a forum, but don’t have time at the time of discovering the post, I capture the Link with Todoist and name the task starting with “Reply to:” and labeled with forums - Recurring: Any recurring task; Todoist allows you to search based on if it is set to repeat which is great to keep recurring tasks out of other Filters while keeping a list of them. Every day I check this Filter to see if anything is coming up like bills or take the car in for servicing.

I think about switching to Blot or another self hosted blog but find that I like the ease of using for hosting and not having to worry about anything other than getting the words or photos on the screen.

True Post Preview on

Recently I’ve been posting a lot more. Unfortunately, this has lead to the discovery of a few issues with the preview option in the new post screen on MB. Naturally, I then tried to figure out how to get a real preview of my post and found one.

When logged into on the web go to Posts > Pages > New Page, title the new page, be prepared to type it in when navigating to this page. Now the important part, at the bottom of the text box UNCHECK “Include this page in your blog navigation” this gives you a page you can access by navigating to it, but a typical user wouldn’t be able to find.

I have been using this for the last couple days, and it has been great to see what the post will look like on my custom Marfa theme. Once I’m ready to post the draft, I clear out the text from this page and update to make sure I’m prepared for the next post.

I’m back to using a Das Keyboard Model S Professional for Mac w/Blue switches. I had been using the Apple bluetooth keyboard for a little while so that I had the same experience on both my MacBook Pro and MacPro, but it wasn’t worth it, I’m much faster on the mechanical keyboard.

“In the early days, you felt your post was seen by people who cared about you and that you cared about,” said Richardson, who left Instagram in 2014 and later founded a start-up. “That feeling is completely gone for me now.”

Quitting Instagram

Somehow I missed Liverpool taking first place yesterday and Man. City losing to Chelsea. Let’s hope we can keep it. YNWA!

Using TheBrain

I’ve been using TheBrain since August due to a video by Joe Buhlig on Productivity Guild Community (You will need to be a Pro member of the Productivity Guild to view the video). Since I started using it, the company has released version 10 which included a feature called the BrainBox which is an inbox for your Brain. Previously I would drag URLs into the Brain under a Thought named Inbox, now I can quickly click on the Extension or Bookmarklet, and the URL goes into a separate holding area. The next iOS version, 10, is currently in beta and also has access to the BrainBox, which makes adding documents, URLs, photos on iOS to TheBrain incredibly easy.

Since August I’ve been using TheBrain for organizing research, general thoughts, gift ideas, media collection, and personal knowledge. Over the last week, I’ve started using it as a Day book/log after I read this post. I’ve already found the day book incredibly useful, in part due to when I read a post, such as the one above, I add it as a child thought to the thought for that day. I also link the URL to any other parent or jump thoughts that have any relations. Every evening I open a report in TheBrain that shows any thoughts created within the last 24 hours, then I check to see if those thoughts can be connected elsewhere. So far, it has already led to finding new parent thoughts or new research paths that need following.

I currently use TheBrain for a media collection database, adding a thought for each movie, book, TV show I want to consume or I have consumed. For movies I put the date released, then the date watched while books have date started and finished. Movies include a link to the IMDB page and synopsis in the notes of the thought. After watching, I label the thought with a personal rating of 1–5 stars. Books are a child thought of the Author (the author thought has a link to their Wikipedia page) and Fiction or Non-Fiction. Recently I’ve been investigating Tinderbox as a replacement for this function, but I’m not sure I’m ready to bite the bullet and move everything over, so I’m still investigating.

Previously I used multiple brains for my media collection, research, and personal, but I found I needed to then create the same thought in multiple locations, so I’ve simplified to one brain. The move to one brain has helped find connections I wouldn’t have seen before the merging. It’s incredibly powerful in detecting associated data that standard folders and tags would not associate. Speaking of tags, I only use 3: To Read, To Watch, and Decide. The first two are self-explanatory, Decide is a tag I use when I grab a link from an online shopping site and review once a week on Sunday morning to decide if I am going to buy it or defer the decision. Currently, it is the holiday season, so most of my decide thoughts are child thoughts for people I need to get a gift. During the year when I see a gift someone would like, I add it as a child thought to “Gift Ideas for NAME” which is a child thought of the person. I add the “for NAME” because when I search for Gift Ideas, I want to see who that thought is under easily. I used to use DEVONthink with tags for gift ideas, but I ended up with text files with multiple URLs and comments under the URLs, I then tried using a folder for the person, then bookmarks and spotlight comments but that was a clunky setup. TheBrain gives me an easy way to see who it is for, what site it was from, and any notes I have about the gift. It also gives me the ability to add another URL to the same thought in case I find the same item at a later date at a lower price. Below is an example showing the plex, the Gift Idea for Kylie, and the notes I have about this gift (just an example gift).

Overall, I’ve found TheBrain to be the most helpful software I’ve started using the last few years. I’ve been a DEVONthink user since 2014, heavily since 2015 when I dropped Evernote and still use it daily as storage and archive area. TheBrain is where my associations of data occur, and I can easily link a DEVONthink item to a thought in my brain then later when I am making connections I might find that a PDF was authored by this person who wrote this book who also contributed to this New York Times article. DEVONthink is excellent for finding related items if you have all the information in DEVONthink, TheBrain allows you to pull in data from other sources and create the connections yourself that even DEVONthink wouldn’t find.

The cost of TheBrain is not small, but for about $14 a month, I am getting more benefits out of TheBrain than I do for some of the subscriptions I subscribe that cost more per month. I would recommend checking it out, and they include a very nice free tier to try it out which you can use without subscribing, but there are some restrictions (Under the purchasing options is the free edition features). I’d also recommend visiting their YouTube page which includes years worth of videos, tutorials, and industry examples.

My Currently Used Applications and Services

These are the applications and services I currently use day to day. I’m hoping to go into each of these in detail to as why I use and prefer it over other applications.

Mac Applications

Windows Applications for Work

iOS Applications


Currently Testing